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Project Task

Project Task iCube enables you to create ad-hoc reports that help you analyze tasks related to projects, such as number of project tasks, closed tasks, delayed tasks, cost variance, and so on. The iCube provides a list of attributes and metrics calculated based on a specific time period using which you can create new dossiers.

Attributes

ClosedExpand this link to view the list of attributes used in the Project Task iCube.
Attributes Description
Actual End Date Actual end date of the project task
Actual Start Date Actual start date of the project task
Assignment Group Assignment group to which the project belongs
Calendar Date Gregorian calendar date displayed in the format 'M/D/YYYY'
Calendar Month Gregorian calendar month displayed in the format 'Mmm YYYY'
Calendar Quarter Gregorian calendar quarter displayed in the format 'Q# YYYY'
Calendar Week Gregorian calendar week displayed in the format 'Mmm W#'
Calendar Year Gregorian calendar year displayed in the format 'YYYY'
Company Name of the company for which the project is being done
Configuration Item Configuration item that gets impacted by the project
Cost Variance Color Displays colors to depict cost variance. Red color indicates that immediate attention is required. Amber indicates the presence of a risk, which is not yet a problem, and Green indicates that it is on track
Domain Domain to which the project belongs
Effort Variance Color Displays colors to depict effort variance. Red indicates that immediate attention is required. Amber indicates the presence of a risk, which is not yet a problem, and Green indicates that it is on track
Is Active Flag Flag to indicate whether a project task is active
Is In Budget Flag Flag to indicate whether a project task is within the planned budget
Is In Effort Flag Flag to indicate whether a project task is within the planned effort hours or actual hours are greater than planned hours.
Is In Schedule Flag Flag to indicate whether a project task is on schedule to meet the planned deadlines
Is Milestone Flag Flag to indicate whether the project task is a milestone or not. A milestone task has zero duration.
Planned End Date Planned end date of the project
Planned End Weeks Due

Number of weeks remaining to reach the project task's planned end date
Project Collection of tasks that have to be completed to achieve a particular goal
Project Number Unique identifier to identify a project
Project Task Represents the work required to complete a project. A task has a start date, an end date, and a period in between when the work is performed.
Project Task Impact Current impact of the project task
Project Task Number Unique identifier to identify a project task
Project Task Phase Current stage or phase of the project task
Project Task Phase Type Current phase type of the project task
Project Task Priority Priority specified for the project task
Project Task Risk Provides the risk, such as Low, Medium, High, to complete a project task
Project Task State

Provides the source values to represent the progress of the project. For example, whether a project has started, not started, in progress, or completed, and so on.
Project Task State (Standardized) Provides the standardized values to represent the progress of the project. For example, Open, In Progress, and Closed.
Project Task Urgency Denotes the urgency to complete the project task
Top Project Project at the top-level of the project hierarchy
Top Project Number Project number used to identify the top project

Metrics

ClosedExpand this link to view the list of metrics used in the Project Task iCube.
Metric Name Description Formula Expected Value
% Delay in Start Percentage delay in starting the project task as compared to the planned duration of the project task ([Project Task Start Delay Duration (Days)] / [Project Task Planned Duration (Days)]) 0% to 100%, closer to 0% is ideal
% Over Budget Percentage of additional cost spent on a project task as compared to the planned cost IF(([Project Task Actual Cost] > [Project Task Planned Cost]),(([Project Task Actual Cost] - [Project Task Planned Cost]) / [Project Task Planned Cost]),0) 0% to 100%, closer to 0% is ideal
% Project Task Slipped Milestone Percentage of milestones that project tasks have missed achieving as compared to the total number of milestones [No. of Milestones Slipped] / [No. of Milestones] 0% to 100%, closer to 0% is ideal
% Project Tasks Behind Schedule Percentage of project tasks that are delayed as compared to the total number of project tasks [No. of Project Tasks Delayed] / [No. of Project Tasks] 0% to 100%, closer to 0% is ideal
% Project Tasks Excess Effort Percentage of project tasks that have exceeded their planned effort [No. of Project Tasks Over Effort] / [No. of Project Tasks] 0% to 100%, closer to 0% is ideal
Active Project Tasks Number of in-progress project tasks without a defined end date Count ([No. of Project Tasks])<[Project Task Is Active = Y]> 0 or >0
Actual % Complete Percentage of work in the project task that has completed Sum([Project Task Actual % Complete]) 0% to 100%, closer to 100% is ideal
Actual Cost Actual amount spent on the project tasks Sum([Project Task Actual Cost]) 0 or >0
Actual Duration (Days) The actual amount of time (in days) spent on the project task Sum([Project Task Actual Duration (Days)]) 0 or >0
Actual Effort (Hours) The actual number of time (in hours) spent by a resource on a project task Sum([Project Task Actual Effort (Hours)]) 0 or >0
Avg Actual Time To Deliver (Days) The average amount of time (in days) spent by the organization to deliver a project task [Actual Duration-Closed Project Tasks (Days)] / [No. of Closed Project Tasks] 0 or >0, closer to 0 is ideal
Avg Projected Time to Deliver (Days) The amount of time (in days) estimated for an organization to deliver a project task [Planned Duration-Closed Project Tasks (Days)] / [No. of Closed Project Tasks] 0 or >0, closer to 0 is ideal
Budgeted Cost The planned cost for the project task. This is the reference cost and usually is not updated unlike planned cost which can be updated as the project task progresses. Sum([Project Task Budgeted Cost]) 0 or >0
Cost Variance The difference between actual cost and earned value. Earned Value is the planned cost of the total amount of work scheduled to be performed within a milestone date or as on a specific date [Project Task Actual Cost] - [Project Task Earned Value]

<0, 0, or >0.

0 or <0 is ideal
Cost Variance (Act vs Planned) The cost difference between the actual and the planned cost of the project task [Project Task Actual Cost] - [Project Task Planned Cost]

<0, 0, or >0.

0 or <0 is ideal
Cost Variance % The percentage difference between actual cost and earned value of the project task Avg([Project Task Cost Variance %]) 0% to 100%, closer to 0% is ideal
Duration Variance (Days) Referred to as Schedule variance. Is the schedule difference between the Actual duration and Planned duration of a project task [Project Task Actual Duration (Days)] - [Project Task Planned Duration (Days)]

<0, 0, or >0.

0 or <0 is ideal
Earned Value The planned cost of the total amount of work, scheduled to be performed within the milestone date or as on a specific date. Sum([Project Task Earned Value]) 0 or >0
Effort Burn Rate The rate at which the planned effort is spent on the project task ([Project Task Actual % Complete] * [Project Task Planned Duration (Days)]) / ([Project Task Planned Duration (Days)] * [Project Task Planned % Complete]) 0 or >0
Effort Variance The effort difference between the actual and the planned effort of a project task with respect to the percentage of task completed [Project Task Actual Effort (Hours)] - ([Project Task Planned Effort (Hours)] * [Project Task Actual % Complete]) 0 or >0
Effort Variance (Act vs Planned) The effort difference between the actual and the planned effort of a project task [Project Task Actual Effort (Hours)] - [Project Task Planned Effort (Hours)]

<0, 0, or >0.

0 or <0 is ideal
Effort Variance % The percentage difference between actual and planned efforts of a project task Avg([Project Task Effort Variance %]) 0% to 100%, closer to 0% is ideal
Milestone Complete % Percentage of milestones that have completed as compared to the total number of milestones [No. of Milestones Closed] / [No. of Milestones] 0% to 100%, closer to 100% is ideal
No. of Closed Project Tasks Total number of project tasks that are in the Closed state Count([No. of Project Tasks])<[Closed Task]> 0 or >0
No. of Closed Project Tasks Schedule Slipped Total number of closed project tasks that have missed their scheduled deadline Count([No. of Project Tasks])<[Schedule Slipped Closed Task]> 0 or >0, closer to 0 is ideal
No. of Closed Project Tasks Within Schedule Total number of project tasks that were closed within their scheduled deadline Count([No. of Project Tasks])<[Closed Task Within Schedule]> 0 or >0, higher value is ideal
No. of Milestones Number of milestone tasks. These are the tasks with zero duration. Count([No. of Project Tasks]) where [Project Task Is Milestone = Y] 0 or >0
No. of Milestones Closed Number of milestone tasks closed till date. Count([No. of Project Tasks])<[Closed Milestone]> 0 or >0, higher value is ideal
No. of Milestones Slipped Number of milestone tasks that breached the respective planned end date. Count([No. of Project Tasks]) where [Project Task Is Milestone Slipped= Y] 0 or >0, closer to 0 is ideal
No. of Project Tasks Total number of project tasks Max([No. of Project Tasks]) 0 or >0
No. of Project Tasks Closed % Percentage of project tasks that have been closed as compared to the total number of project tasks [No. of Closed Project Tasks] / [No. of Project Tasks] 0% to 100%, closer to 100% is ideal
No. of Project Tasks Delayed Total number of project tasks not meeting their deadline Count([No. of Project Tasks])<[Project Task Is In Schedule = N]> 0 or >0, closer to 0 is ideal
No. of Project Tasks Not Closed Total number of project tasks that are still open [No. of Project Tasks] - [No. of Closed Project Tasks] 0 or >0, closer to 0 is ideal
No. of Project Tasks Over Budget Total number of project tasks that have exceeded their planned budget Count([No. of Project Tasks]) where [Project Task Is In Budget = N] 0 or >0, closer to 0 is ideal
No. of Project Tasks Over Effort Total number of project tasks that have exceeded their planned efforts Count([No. of Project Tasks]) where [Project Task Is In Effort = N] 0 or >0, closer to 0 is ideal
No. of Project Tasks Within Budget & Schedule Total number of project tasks that are within their planned budget and schedule Count([No. of Project Tasks])<[Project Task Within Budget & Schedule]> 0 or >0, higher value is ideal
Planned % Complete The expected percentage of completion of the project task, based on the planned duration Sum([Project Task Planned % Complete]) 0% to 100%, closer bro 100% is ideal
Planned Cost The estimate of cost for a project task. This could be updated as the project task progresses. Sum([Project Task Planned Cost]) 0 or >0
Planned Duration (Days) The amount of time (in days) estimated for a project task Sum([Project Task Planned Duration (Days)]) 0 or >0
Planned Duration-Closed Project Tasks (Days) The amount of time (in days) estimated for all closed project tasks Sum([Project Task Planned Duration (Days)]) where [Project Task Status = Closed] 0 or >0
Planned Effort (Hours) The number of hours planned for a resource, for a project task Sum([Project Task Planned Effort (Hours)]) 0 or >0
Planned Start Date Planned start date of the project task Max(Date([Project Task Planned Start On])) Date in MM/DD/YYYY format
Schedule Growth The increase in percentage of the estimated duration during completion as compared to the planned duration (([Project Task Actual Duration (Days)] + ((1 - [Project Task Actual % Complete]) * [Project Task Planned Duration (Days)])) - [Project Task Planned Duration (Days)]) / [Project Task Planned Duration (Days)] 0 or >0
Schedule Variance Indicates the variance of a project task from its schedule ([Project Task Schedule Variance %] * [Project Task Planned Duration (Days)]) * [Project Task Actual % Complete]

<0, 0, or >0.

0 or <0 is ideal
Schedule Variance % The percentage difference between the Actual and the Planned duration of a project task Avg([Project Task Schedule Variance %])

0% to 100%
Start Delay Duration (Days) The actual time taken to begin the project task as compared to the planned start time of the project task. Sum([Project Task Start Delay Duration (Days)]) 0 or >0, closer to 0 is ideal
Upcoming Project Tasks Number of project tasks that will begin in the upcoming period. Count([No. of Project Tasks])<[Project Task Is Upcoming = Y]> 0 or >0

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